Data Protection & Intellectual Property

ABOUT DATA

Building trust is important in any work and personal context, but we acknowledge that it is also one of the hardest thing to master. That is why we are dedicated in protecting your ideas by having in place non-disclosure agreements at every stage of our work. These agreements protect your intellectual property, that is all conversations with us, your ideas, concepts and designs. Not only does this mean that your ideas will always be attributed to you, but with a peace of mind, we can engage in deep conversations and push our projects forward.

Information is data that has a meaning and a value. It may be the contents of a report, an email, or personal details, such as an address, date of birth or bank account details. Information can come in many forms, such as verbal, electronic or paper-based and it is important to recognise that information must be appropriately protected when it is in use, being transferred or being stored.

There are four (4) classifications of information:

General – No restrictions, public information that is available for everyone.

Confidential – Of internal interest, best only for viewing within the company; shared externally with confidentiality agreement.

Restricted – Only to be viewed by selected recipients. Only to be distributed with explicit agreement and if it is to be shared, it must be encrypted and cannot be downloaded to personal devices.

Personal or Sensitive – Only to be accessed by relevant people, containing personal information and must only be shared with named recipients or with whom the data belongs too. Must be encrypted and must not be downloaded on personal devices. Personal data should not be confused with an individual’s personal files.

There are strict rules on how information should be kept and stored. By recognising the classification level of the information, you can then ascertain the type of storage needed for hard copies. If the audience is not restricted (General), it can be kept in unsecured storage — such as filed or boxed in a non-public place. If the information is classified as Confidential — secure storage is recommended. If the information is Restricted or Personal — it must be stored in secure storage and/or files should be encrypted.

OUR PROMISE

We respect that data has a value to those who produce it and information contains data that can be proprietary, personal, and important. Therefore, in addition to following the compliance on data protection and privacy set by the UK (i.e., GDPR and other internationally recognised standards), we take a classic scientific approach to ensuring that the scientific integrity of our collaborators and their information is securely stored and accessed. All members of Seanasol Research are trained in information security, which we review annually. In addition, we provide several documents where we outline this policy and continually provide training. We understand that individuals need to be careful with their data and information, and we do not ask for any data unless our collaborators are fully aware of our policies, the platforms, and the workflows we use when it comes to data sharing and storage.

Related Documents

Types of Information (Data Security Training)

Protecting information from members of our Community

Research Code of Conduct